5 reasons why you need an online stock & asset tracking system

Keeping track of inventory, such as stock and assets, has never been an easy task. However, in the construction sector the problems are multiplied by factors such as the size of project being completed and the many comings and goings of an often diverse workforce.

  1. Saves money

Construction site theft is an ongoing problem that blights all projects. However, there’s an economical way to help prevent it. In a survey carried out by the Chartered Institute of Building, 92% of respondents confirmed they had been affected by theft. Twenty-one percent reported weekly site robbery. Among those items most frequently taken were plant, fuel, materials, and tools.

Estimates put construction industry losses at £800 million a year, but actual figures could in fact be a lot higher. Additionally, the theft of tools, building materials and small plant is also a major issue that plagues the industry – particularly as these crimes are sometimes perpetrated by direct employees or contractors working on a project.

Recent estimates from the Association of Certified Fraud Examiners indicate that a typical organization loses at least five percent of its revenue each year to employee theft.

Physical security measures such as access control and CCTV can only go so far, which is why inventory needs to be tracked in a secure and systematic fashion that leaves a clear auditable trail.

Mosaic AssetTrak is a powerful multifaceted tool to support management with the tracking of materials and equipment on-site. Historically, on-site materials tracking and locating have been made complicated by the use of traditional paper based tracking processes. These are invariably labour intensive, potentially ineffectual and contribute to the increase in construction costs.

This type of solution, provides a slick on-line process that easily allows you to book out and in items against a worker record. It provides an online and real-time record of where plant, tools and materials are at any point in time during the project, and if policed correctly can reduce these losses.

  1. Saves on administrative time

Using a spreadsheet or paper based system to track your stock and kit could end up costing more due to poor systems and human error. Pen and paper systems are not reliable because they can’t be updated in real time. Spreadsheet, often if worked on by multiple people means multiple copies and lack of traceability. Inventory software will help you compile all of your information and make it easier to input inventory data. No more paperwork cluttering up the site cabin and no more cumbersome spreadsheets cluttering up your desktop.

  1. Improves efficiency

The cloud based technology can delivers a seamless user experience that paper and spreadsheet systems cannot compare to. It will reduce administration and costly mistakes goes hand in hand with these outdated methods of tracking and tracing stock and assets. It can help you with handling material deliveries, keeping tabs on the issuing of stock, tracking all plant equipment and scheduling of inspections and the issuing of PPE (Personal Protective Equipment) to the workforce.

Being transportable (via Smart Phone) and updating data in real time, stock is less prone to disappear and inspection reports can be scheduled in advance and stored against each item. This reduces rates of loss, wastage and theft, creating a better culture of responsibility onsite.

  1. Locates who has items with ease

There’s nothing worse than spending hours or sometimes days trying to find a tool, especially when a workman can continue a particular job and is waiting for you to find it. Even with manually organised inventory lists, it can take a long time to find a product in your warehouse or storage unit. This problem is compounded when tools can also be left in the back of vans or even on site. Using a well-designed inventory software will help you find out exactly who has what inventory, so you can get back to managing the workforce and project.

  1. Aides inspection and maintenance cycles

Relying on cumbersome log sheets and spreadsheets to manage inspections and track equipment is risky. This is very time-consuming process and prone to human error. Poor processes could ultimately result in project downtime when equipment is not properly maintained which has a knock-on effect on project timescale. A forward-thinking mobile asset inspection solution, such as Mosaic AssetTrak, allows you to plan all your inspections and maintenance online.

Asset and stock inventory management made traceable and easy with cloud-based technology. Mosaic AssetTrak offers real time tracking of onsite stock and assets. Tag tools and stock with RFID (Radio-frequency identification) tags and barcodes and use the smartphone app to check tools and stock against individual worker records. This software solution works via the cloud and with smartphone app technology to deliver a seamless user experience, and reducing paperwork and costly mistakes.

 

10 ways specialist health & safety construction software can benefit your business

There are already established technology solutions out there, where software supports and enhances Health & Safety project strategy delivered to a workforce. The article below shows how one unique solution, is already making a difference to both costs and staff welfare on UK sites and infrastructure projects.

#1 Significantly reduce time spent on administrative paperwork or spreadsheets
With inductions to consider, stock to monitor, and site staff to manage – there’s a lot of processes and paperwork involved. On a good day paperwork isn’t an issue, but when a process or step is missed, you risk a lot. From issues with safety and wellbeing of staff and contractors, to going over budget, poorly maintained processes have the potential to wreak havoc.

It’s your job as a Project or Health & Safety Manager to ensure safety in the workplace, and you can’t accurately achieve that with messy systems.

SkillPass is the solution

#2 Improved how you manage contractors
CSCS verification is a notorious admin burden for contractors – Failure to efficiently check cards and qualifications can result in down time while correct paperwork is produced. Once in-situ keeping on top of the expiry date of qualifications is difficult without the correct software.

SkillCheck is the solution

#3 Monitor the health of your workforce
With 9 million working days being lost last year to Musculoskeletal Disorder and a further 12 million to stress – we must take the health of the workforce seriously. The construction industry is particularly prone to a workforce needing further support, due to the additional physical and mental pressures placed workers.

HealthCheck is the solution

#4 Improved management and planning
Running a construction site requires you to manage your time, your team’s time and spin many more plates. Paperwork gets in the way of doing your important tasks and doesn’t always reduce risks. Electronic and cloud based systems go where you go and help structure your day and provide easy to use reports, helping you and your team do more and stay accountable. A streamlined integrated system prevents accidents and fatalities over the course of a project, which is well worth the investment.

Mosaic suite of products is the solution

#5 Deliver crucial pre-projects inductions online and off site
It is vital for each member of the workforce to have a briefing prior to a project starting, so they hit the ground running and know the potential hazards on site. From an administrative perspective, this is a logistical nightmare to get your own workforce and contractors booked on to class slots.

It involves a lot of skilled admin to collate all the contacts and chasing up to ensure everyone receives that all important first induction. Running inductions online and off site can also be a considerable time saver.

Induction Manager is the solution

#6 Use time & attendance data to secure accurate workforce payments
Ensuring that timesheets are in on time and accurately filled out correctly currently costs the UK construction industry millions in process and human errors. This is usually a paperwork driven exercise that needs approvals from Supervisors once completed by the worker. It is prone to delays and inaccuracies. Surely there is a better way to track time & attendance.

Tally System is the solution

#7 Know who has been issued what stock & assets
If your company uses a lot of its own tools, then managing your maintenance responsibilities can be something of an administrative nightmare. You must make sure you meet your contractual obligations while ensuring that testing schedules are managed effectively.

Similarly, plant management can be just as time-consuming and fiddly. You need to manage their use, maintenance and costs – which usually involves a lot of paperwork. Look for some construction asset management software which includes the ability to manage maintenance and plant, if your company struggles with these tasks. By accurately recording these aspects of your business, you also help protect your company during contract disputes.

Asset Manager is the solution

#8 Ensure that all health & safety messages land
Toolbox talks and daily safety briefings are now common place on most UK sites. But how do Site Managers know if everyone has received them. The simple answer is they generally do not, as there is a time lag between paperwork returning to the office and checks being completed.

Briefing Manager is the solution

#9 Innovate to face the challenges within the sector
There’s no doubt that running a modern-day construction business involves plenty of admin – but instead of cutting corners (and risking legal disputes later), you can use today’s technology to turn stacks of paperwork into manageable tasks.

Mosaic suite of products is the solution

#10 Competency training to improve your workforce’s knowledge
How do you assess key competencies and knowledge understanding of your workforce? Reduce errors which occur from misinterpretation. Provide training to improve ‘correct’ knowledge retention.

Perception is the solution

At Mosaic we provide a Health & Safety solution for companies who need to ensure that all of their workforce is adhering to certain standards. This passport platform allows companies to store and retrieve essential health and safety information from a single cloud based database. Not only does this save time and money, it helps ensure security and safety of the entire workforce.

Five construction admin challenges, that traditionally revolves around maintaining safe sites

Businesses in the construction industry face a different set of challenges than your average company. Take one aspect: safety. Most businesses face a relatively predictable set of safety issues. In construction due to the nature of building, safety has to be of paramount importance, otherwise workforce welfare could be compromised.

Organising the safety of the workforce can be a massive challenge, particularly on large projects and Joint Ventures (JV), particularly if traditional methods of paper and spreadsheets are employed. Let’s look at some of the most common admin challenges, and how you can manage them more effectively using Mosaic.

#1 Inducting the workforce
In the construction sector, it is vital for each member of the workforce to have a briefing prior to a project starting, so they hit the ground running and know the potential hazards on site. From an administrative perspective, this is a logistical nightmare to get your own workforce and contractors booked on to class slots.

It involves a lot of skilled admin to collate all the contacts and chasing up to ensure everyone receives that all important first induction.

#2 Verifying subcontractors
CSCS verification is a notorious admin burden for contractors – Failure to efficiently check cards and qualifications can result in down time while correct paperwork is produced. Once in-situ keeping on top of the expiry date of qualifications is difficult without the correct software.

#3 Managing plant and maintenance
If your company uses a lot of its own tools, then managing your maintenance responsibilities can be something of an administrative nightmare. You must make sure you meet your contractual obligations while ensuring that testing schedules are managed effectively.

Similarly, plant management can be just as time-consuming and fiddly. You need to manage their use, maintenance and costs – which usually involves a lot of paperwork. Look for some construction asset management software which includes the ability to manage maintenance and plant, if your company struggles with these tasks. By accurately recording these aspects of your business, you also help protect your company during contract disputes.

#4 Ongoing safety briefings
Toolbox talks and daily safety briefings are now common place on most UK sites. But how do Site Managers know if everyone has received them. The simple answer is they generally do not, as there is a time lag between paperwork returning to the office and checks being completed.

#5 Workforce Payment
Ensuring that timesheets are in on time and accurately filled in correctly currently costs the UK construction industry millions in process and human errors. This is usually a paperwork driven exercise that gets approvals from Supervisors once completed further down the chain. It is prone to delays and inaccuracies. Surely there is a better way to track time & attendance.

Sum-up
There’s no doubt that running a modern-day construction business involves plenty of admin – but instead of cutting corners (and risking legal disputes later), you can use today’s technology to turn stacks of paperwork into manageable tasks.

Looking to upgrade your construction health and safety systems now with Mosaic.

Get in touch to see how we can help you identify areas of concern and reduce administration inefficiencies on your construction site or project.

 

Managing your stock, assets and inspections was never simpler, via this new app!

A new app joins the Mosaic family! We’re proud to announce the launch of Asset, Inspection & Stock Control Manager. It’s a smart app that allows a complete 360 view of all stock and removes the need to use paper-based tracking systems. With apps and cloud based technology, managers can work from their phone which they are more likely to keep track of and not lose whilst onsite.

Removing obstacles and delivering results
Our latest app works on devices supported by Android, so can be used on any smart phone supported by this platform. This means the technology is mobile, lightweight and responsive. Tracking stock on cloud based technology means a reduction in theft and lost tools and stock, as well as less admin time. Updating in real time, this app saves time, hassle and money for busy site managers and staff.

The app and software can be used for all types of materials, including the correct safety clothing and equipment. This means that only qualified site users can access certain equipment, thereby reducing potential hazards and accidents.

Earning its keep and paying you back
Any new technology requires investment, and we’re sure that Mosaic’s Asset, Inspection & Stock Control Manager will repay you quickly. Theft and loss are big issues, especially on large construction sites. A power drill or kango breaker still adds up, and this means you have to replace tools as well as spend time tracking down who used it last. Our app will reduce the time and make staff and contractors accountable for the equipment they use.

You can also read this article on how RFID technology has ROI for many companies and projects.

If you’re interested to see how our latest app can save you time and hassle with tracking your equipment, download our product sheet or call us to book a free demo.

So, how can you track mental health in the workplace? Mosaic HealthCheck supplies the answers

You can use technology to monitor health records and set reminders to keep records up to date.

In accordance with HSE (RR584), construction employers need policies that relate to both safety and occupational health. Construction companies are at a minimum advised to monitor standards for:

● Stress
● Hand Arm Vibration Syndrome (HAVS)
● Noise Induced Hearing Loss
● Dermatitis
● Respiratory disease (sensitisers, Silicosis, and Chronic Obstructive Pulmonary Disease),
● Musculoskeletal problems

Mosaic HealthCheck helps employees to perform and monitor checks on fit-for-work medical records on its workforce using a secure platform. The app driven service can be a useful reminder for management and medical/health team members to monitor and manage occupational risks.

The Mosaic HealthCheck app could help support the rollout of ‘Mates in Mind’, reduce the risks associated with mental health breakdowns, and monitor staff who may need extra support. This saves a considerable amount of time spent chasing paperwork and forms, and cuts down on paperwork for employers and construction companies.

The Mosaic SkillPass App puts the smart phone center stage, supporting worker safety throughout the build

With inductions to consider, stock to monitor, and site staff to manage – there’s a lot of processes and paperwork involved. On a good day paperwork isn’t an issue, but when a process or step is missed, you risk a lot. From issues with safety and wellbeing of staff and contractors, to going over budget, poorly maintained processes have the potential to wreak havoc.

It’s your job as a Project or Health & Safety Manager to ensure safety in the workplace, and you can’t achieve that with messy systems.

Keeping Workers Safe and Saving Money
The Mosaic SkillPass App is the solution to keeping all of the parts of a construction site moving, keeping projects on time and on budget. Compliance is essential, so using new technology is the way forward to achieve this.

The Mosaic SkillPass App works on all smartphones which replaces the need to buy expensive hardware that can be lost or damaged. As phones are an integral part of the workplace, an app makes sense.

 

Flexible Online Systems
The App gives you access to all the Mosaic modules to deliver a tailored and seamless solution to all sites and projects. Streamlined and easy to use, minimal training is required for staff to be safer and more productive.

The app allows you to do the following with ease (used with our supported products):

● Fatigue management and assessment
● Stock and equipment control
● Monitor worker access rights
● Check staff competencies and skills

The key benefits:
● Saves Project Management staff time messing around with data input and spreadsheets
● Updates across all devices on the cloud- instant access to up to date information
● Ensure compliance across many aspects of a construction site
● Easily to install on smartphones – just go to the App Store and download
● Produces reports which can help show important trends which could be missed on paper based tracking systems

Ask us for a demo to see how the Mosaic SkillPass App could improve your workflows and save time and money on projects.