Mosaic Management Systems scoops runner-up accolade in ‘One to Watch Company 2017’ category at The Construction Computing Awards

Mosaic Management Systems was voted runner up ‘one to watch company 2017’ category at The Construction Computing Awards. Judged by a panel of peers and industry experts the award recognises the role of their health & safety platform in advancing the way the construction sectors manages the workforce.

Master of Ceremonies Chris Cowdrey, former England cricket captain, presented the award at a black tie ceremony held on the 16th November at the Radisson Blu Edwardian, Bloomsbury Street, London. Affectionately known as “The Hammers and now in their 12th year, the Construction Computing Awards showcase and reward the technology, tools and solutions for the effective design, construction, maintenance and modification of commercial buildings, residential and social housing and civil engineering projects of all shapes and sizes.

John Micciche, MD of Mosaic Management Systems commented on the award “It is always great to be recognised by your industry peers for the contribution we have made in the sector and we feel this award certainly reflects the hard work we have put in throughout the year innovating the product offering.”

The Mosaic Management Suite of products allows the construction industry to make the most out of cloud based technology. It is a system designed with full understanding of the health & safety challenges contractors and clients face, as well as the work process and compliance procedures required. The system allows management of competencies and evidence without error or duplication. It is a scalable solution built with project management in mind. Most importantly, it is a solution that can easily be used by anyone with low or no IT skills and is therefore easily adopted into all company cultures.   

5 reasons why you need an online stock & asset tracking system

Keeping track of inventory, such as stock and assets, has never been an easy task. However, in the construction sector the problems are multiplied by factors such as the size of project being completed and the many comings and goings of an often diverse workforce.

  1. Saves money

Construction site theft is an ongoing problem that blights all projects. However, there’s an economical way to help prevent it. In a survey carried out by the Chartered Institute of Building, 92% of respondents confirmed they had been affected by theft. Twenty-one percent reported weekly site robbery. Among those items most frequently taken were plant, fuel, materials, and tools.

Estimates put construction industry losses at £800 million a year, but actual figures could in fact be a lot higher. Additionally, the theft of tools, building materials and small plant is also a major issue that plagues the industry – particularly as these crimes are sometimes perpetrated by direct employees or contractors working on a project.

Recent estimates from the Association of Certified Fraud Examiners indicate that a typical organization loses at least five percent of its revenue each year to employee theft.

Physical security measures such as access control and CCTV can only go so far, which is why inventory needs to be tracked in a secure and systematic fashion that leaves a clear auditable trail.

Mosaic AssetTrak is a powerful multifaceted tool to support management with the tracking of materials and equipment on-site. Historically, on-site materials tracking and locating have been made complicated by the use of traditional paper based tracking processes. These are invariably labour intensive, potentially ineffectual and contribute to the increase in construction costs.

This type of solution, provides a slick on-line process that easily allows you to book out and in items against a worker record. It provides an online and real-time record of where plant, tools and materials are at any point in time during the project, and if policed correctly can reduce these losses.

  1. Saves on administrative time

Using a spreadsheet or paper based system to track your stock and kit could end up costing more due to poor systems and human error. Pen and paper systems are not reliable because they can’t be updated in real time. Spreadsheet, often if worked on by multiple people means multiple copies and lack of traceability. Inventory software will help you compile all of your information and make it easier to input inventory data. No more paperwork cluttering up the site cabin and no more cumbersome spreadsheets cluttering up your desktop.

  1. Improves efficiency

The cloud based technology can delivers a seamless user experience that paper and spreadsheet systems cannot compare to. It will reduce administration and costly mistakes goes hand in hand with these outdated methods of tracking and tracing stock and assets. It can help you with handling material deliveries, keeping tabs on the issuing of stock, tracking all plant equipment and scheduling of inspections and the issuing of PPE (Personal Protective Equipment) to the workforce.

Being transportable (via Smart Phone) and updating data in real time, stock is less prone to disappear and inspection reports can be scheduled in advance and stored against each item. This reduces rates of loss, wastage and theft, creating a better culture of responsibility onsite.

  1. Locates who has items with ease

There’s nothing worse than spending hours or sometimes days trying to find a tool, especially when a workman can continue a particular job and is waiting for you to find it. Even with manually organised inventory lists, it can take a long time to find a product in your warehouse or storage unit. This problem is compounded when tools can also be left in the back of vans or even on site. Using a well-designed inventory software will help you find out exactly who has what inventory, so you can get back to managing the workforce and project.

  1. Aides inspection and maintenance cycles

Relying on cumbersome log sheets and spreadsheets to manage inspections and track equipment is risky. This is very time-consuming process and prone to human error. Poor processes could ultimately result in project downtime when equipment is not properly maintained which has a knock-on effect on project timescale. A forward-thinking mobile asset inspection solution, such as Mosaic AssetTrak, allows you to plan all your inspections and maintenance online.

Asset and stock inventory management made traceable and easy with cloud-based technology. Mosaic AssetTrak offers real time tracking of onsite stock and assets. Tag tools and stock with RFID (Radio-frequency identification) tags and barcodes and use the smartphone app to check tools and stock against individual worker records. This software solution works via the cloud and with smartphone app technology to deliver a seamless user experience, and reducing paperwork and costly mistakes.

 

What does the latest HSE Labour Force Survey reveal about workforce health & safety in the construction sector

According to the HSE (Health & Safety Executive) annual survey figures, work place fatalities are down but ill-health continues to cost the UK £14.9bn p.a.

HSE generated Statistics from the Labour Force Survey 2016/17 indicate that 1.3 million workers were suffering from work related ill-health, and there were 609,000 workplace injuries. Unfortunately, there is still work to do as 137 fatal injuries occurred (a 5% decrease on the previous year).

For the first time, stress became the UK’s biggest work-related illness, overtaking musculoskeletal disorder cases. The HSE has highlighted that while the statistics show that Britain remains one of the safest places to work, there is still work to do to drive figures down. Overall, workplace injury and new cases of ill health cost Britain £14.9bn a year with 31.2 million working days lost.

There have been significant reductions in the number and rate of injury over the last 20 years or more. Nevertheless, construction remains a high-risk industry. Although it accounts for only about 5% of the employees in Britain it represents 27% of all accidents recorded. Drilling down into the figures we see that 80,000 construction workers suffered from work-related ill health each year with 30 fatal injuries to workers over 2016/17. The diagram below shows the splits by illness type that occurs in the sector:

Mosaic HealthCheck provides a simple solution that allows secure and safe storage of confidential medical records against worker records. Operate with the peace of mind knowing that this confidential information is ring fenced and password protected allowing only designated members of the user community access. This user-friendly solution allows renewal dates in line with fit for work medical records and health surveillance tests to be highlighted.

When specific medical records are approaching renewal time, Mosaic automatically electronically alerts the relevant party, albeit the contractor or subcontractor, to action a renewal with their employee. This saves considerable amount of time chasing and cuts down on paperwork as well.

Please contact us to discuss our solutions further

Has Time & Attendance software finally come of age in the construction sector?

The construction sector more than ever, requires the precise management of the workforce and their work load. As a Project Manager you know it is essential to get the most out of your team, albeit your own workforce or more commonly as is the case on larger projects – contractors.

It is essential to keep track of the workforces’ comings and goings on to and off the site – not only to ensure health and safety messages have been received and understood, but also to ensure time and attendance corresponds with project deliverables and payments.

The manual methods of workforce management are outdated and don’t work without a great deal of administration involvement. Also we need to keeping in mind the management’s demand for instant information required in this fast-paced frenetic industry. To deliver on this need, there is no better choice than to incorporate time and attendance software within the management programs and procedures.

Here’s how time and attendance software has revolutionised the conventional workforce management in the construction industry to date:

  • Allows attendance recording and time keeping on one or more sites across a project.
  • Cost and budget analysis, identifying high cost areas and cutting down on redundant and extra expenditures.
  • Track project progress and performance at regular time intervals to keep up with a sustained growth and productivity schedule.
  • Can be linked to access rights – should workers have a black mark against their record or have not received a particular safety or induction briefing.
  • Allows statistical analysis of open and closed projects in terms of time and efficient completion. This is very useful when planning future projects and costings.
  • Keeping an accurate and error-free recording of each employee for the work done, working hours and overtime, and calculating their wage and compensation as per their recorded data.

This is just a start of technological adoption in the sector, as more cost and time saving innovations enter the industry and revolutionise the way the workforce is managed both onsite and in between jobs.

Mosaic Tally System is an attendance monitoring system designed to take the strain out of construction site access. The system is smart card operated allowing for significant throughput of staff and visitors with a scan of the card. Entry is dependent upon appropriate skills, which are checked against worker records. This innovative system offers the user a cost-effective solution to the complex issue of site access and workforce tracking.

Mosaic health & safety workforce software to be used by Keir BAM on Hinkley Point C earthworks contract

A Kier BAM joint venture has now signed contracts with EDF Energy to carry out £100m+ of site preparation works for the Hinkley Point C nuclear power station in Somerset. Keir BAM have chosen Mosaic Management Systems to help them manage their workforce on this project by delivering an online health & safety platform for the duration.

The work that Keir BAM have been engaged to complete includes excavation, earthworks, terracing, the installation of construction site infrastructure and formation of roads and networks to allow main construction to start. The contract is estimated to create 350 jobs.

The Mosaic systems will be used to record the delivery of safety briefings and toolbox talks in real-time. In addition, the SkillCheck module will be used to check workforce competencies and monitor them over the contract duration. Assets will also be tracked using the Mosaic RFID technology, that flags up who is using what, and also helps schedule inspections and maintenance.

John Micciche, Mosaic’s MD commented “We are happy that Keir BAM have chosen to use our system on this ground-breaking project. Our system is already employed at the Hinkley site with another client, so it is great to extend our footprint further on this lengthy build.”

10 ways specialist health & safety construction software can benefit your business

There are already established technology solutions out there, where software supports and enhances Health & Safety project strategy delivered to a workforce. The article below shows how one unique solution, is already making a difference to both costs and staff welfare on UK sites and infrastructure projects.

#1 Significantly reduce time spent on administrative paperwork or spreadsheets
With inductions to consider, stock to monitor, and site staff to manage – there’s a lot of processes and paperwork involved. On a good day paperwork isn’t an issue, but when a process or step is missed, you risk a lot. From issues with safety and wellbeing of staff and contractors, to going over budget, poorly maintained processes have the potential to wreak havoc.

It’s your job as a Project or Health & Safety Manager to ensure safety in the workplace, and you can’t accurately achieve that with messy systems.

SkillPass is the solution

#2 Improved how you manage contractors
CSCS verification is a notorious admin burden for contractors – Failure to efficiently check cards and qualifications can result in down time while correct paperwork is produced. Once in-situ keeping on top of the expiry date of qualifications is difficult without the correct software.

SkillCheck is the solution

#3 Monitor the health of your workforce
With 9 million working days being lost last year to Musculoskeletal Disorder and a further 12 million to stress – we must take the health of the workforce seriously. The construction industry is particularly prone to a workforce needing further support, due to the additional physical and mental pressures placed workers.

HealthCheck is the solution

#4 Improved management and planning
Running a construction site requires you to manage your time, your team’s time and spin many more plates. Paperwork gets in the way of doing your important tasks and doesn’t always reduce risks. Electronic and cloud based systems go where you go and help structure your day and provide easy to use reports, helping you and your team do more and stay accountable. A streamlined integrated system prevents accidents and fatalities over the course of a project, which is well worth the investment.

Mosaic suite of products is the solution

#5 Deliver crucial pre-projects inductions online and off site
It is vital for each member of the workforce to have a briefing prior to a project starting, so they hit the ground running and know the potential hazards on site. From an administrative perspective, this is a logistical nightmare to get your own workforce and contractors booked on to class slots.

It involves a lot of skilled admin to collate all the contacts and chasing up to ensure everyone receives that all important first induction. Running inductions online and off site can also be a considerable time saver.

Induction Manager is the solution

#6 Use time & attendance data to secure accurate workforce payments
Ensuring that timesheets are in on time and accurately filled out correctly currently costs the UK construction industry millions in process and human errors. This is usually a paperwork driven exercise that needs approvals from Supervisors once completed by the worker. It is prone to delays and inaccuracies. Surely there is a better way to track time & attendance.

Tally System is the solution

#7 Know who has been issued what stock & assets
If your company uses a lot of its own tools, then managing your maintenance responsibilities can be something of an administrative nightmare. You must make sure you meet your contractual obligations while ensuring that testing schedules are managed effectively.

Similarly, plant management can be just as time-consuming and fiddly. You need to manage their use, maintenance and costs – which usually involves a lot of paperwork. Look for some construction asset management software which includes the ability to manage maintenance and plant, if your company struggles with these tasks. By accurately recording these aspects of your business, you also help protect your company during contract disputes.

Asset Manager is the solution

#8 Ensure that all health & safety messages land
Toolbox talks and daily safety briefings are now common place on most UK sites. But how do Site Managers know if everyone has received them. The simple answer is they generally do not, as there is a time lag between paperwork returning to the office and checks being completed.

Briefing Manager is the solution

#9 Innovate to face the challenges within the sector
There’s no doubt that running a modern-day construction business involves plenty of admin – but instead of cutting corners (and risking legal disputes later), you can use today’s technology to turn stacks of paperwork into manageable tasks.

Mosaic suite of products is the solution

#10 Competency training to improve your workforce’s knowledge
How do you assess key competencies and knowledge understanding of your workforce? Reduce errors which occur from misinterpretation. Provide training to improve ‘correct’ knowledge retention.

Perception is the solution

At Mosaic we provide a Health & Safety solution for companies who need to ensure that all of their workforce is adhering to certain standards. This passport platform allows companies to store and retrieve essential health and safety information from a single cloud based database. Not only does this save time and money, it helps ensure security and safety of the entire workforce.

Mosaic wholeheartedly supports HSE’s campaign ‘Go Home Healthy’ via HealthCheck module

As HSE (Health & Safety Executive) launches its Go Home Healthy campaign, Mosaic is proud to support this endeavour with the announcement that our HealthCheck module is now accessible via the SkillPass App on smart phones.

With 9 million working days being lost last year to Musculoskeletal Disorder and a further 12 million to stress – we must take the health of the workforce seriously states the campaigns main message. The construction industry is particularly prone to a workforce needing further support due to the physical and mental pressures placed on the workers in the sector.

Mosaic HealthCheck helps Occupational Health employees to perform and monitor checks on fit-for-work medical records on its workforce using a secure platform. The new app driven service can be a useful reminder for management and medical/health team members to monitor and manage occupational risks.

The HealthCheck module accessible via the SkillPass app will help support the rollout of the campaign, reduce the risks associated with mental health breakdowns, and monitor staff who may need extra support. This saves a considerable amount of time spent chasing paperwork and forms, and cuts down on paperwork for employers and construction companies. Follow the conversation further on Twitter @ #WORKRIGHT

Five construction admin challenges, that traditionally revolves around maintaining safe sites

Businesses in the construction industry face a different set of challenges than your average company. Take one aspect: safety. Most businesses face a relatively predictable set of safety issues. In construction due to the nature of building, safety has to be of paramount importance, otherwise workforce welfare could be compromised.

Organising the safety of the workforce can be a massive challenge, particularly on large projects and Joint Ventures (JV), particularly if traditional methods of paper and spreadsheets are employed. Let’s look at some of the most common admin challenges, and how you can manage them more effectively using Mosaic.

#1 Inducting the workforce
In the construction sector, it is vital for each member of the workforce to have a briefing prior to a project starting, so they hit the ground running and know the potential hazards on site. From an administrative perspective, this is a logistical nightmare to get your own workforce and contractors booked on to class slots.

It involves a lot of skilled admin to collate all the contacts and chasing up to ensure everyone receives that all important first induction.

#2 Verifying subcontractors
CSCS verification is a notorious admin burden for contractors – Failure to efficiently check cards and qualifications can result in down time while correct paperwork is produced. Once in-situ keeping on top of the expiry date of qualifications is difficult without the correct software.

#3 Managing plant and maintenance
If your company uses a lot of its own tools, then managing your maintenance responsibilities can be something of an administrative nightmare. You must make sure you meet your contractual obligations while ensuring that testing schedules are managed effectively.

Similarly, plant management can be just as time-consuming and fiddly. You need to manage their use, maintenance and costs – which usually involves a lot of paperwork. Look for some construction asset management software which includes the ability to manage maintenance and plant, if your company struggles with these tasks. By accurately recording these aspects of your business, you also help protect your company during contract disputes.

#4 Ongoing safety briefings
Toolbox talks and daily safety briefings are now common place on most UK sites. But how do Site Managers know if everyone has received them. The simple answer is they generally do not, as there is a time lag between paperwork returning to the office and checks being completed.

#5 Workforce Payment
Ensuring that timesheets are in on time and accurately filled in correctly currently costs the UK construction industry millions in process and human errors. This is usually a paperwork driven exercise that gets approvals from Supervisors once completed further down the chain. It is prone to delays and inaccuracies. Surely there is a better way to track time & attendance.

Sum-up
There’s no doubt that running a modern-day construction business involves plenty of admin – but instead of cutting corners (and risking legal disputes later), you can use today’s technology to turn stacks of paperwork into manageable tasks.

Looking to upgrade your construction health and safety systems now with Mosaic.

Get in touch to see how we can help you identify areas of concern and reduce administration inefficiencies on your construction site or project.

 

Managing your stock, assets and inspections was never simpler, via this new app!

A new app joins the Mosaic family! We’re proud to announce the launch of Asset, Inspection & Stock Control Manager. It’s a smart app that allows a complete 360 view of all stock and removes the need to use paper-based tracking systems. With apps and cloud based technology, managers can work from their phone which they are more likely to keep track of and not lose whilst onsite.

Removing obstacles and delivering results
Our latest app works on devices supported by Android, so can be used on any smart phone supported by this platform. This means the technology is mobile, lightweight and responsive. Tracking stock on cloud based technology means a reduction in theft and lost tools and stock, as well as less admin time. Updating in real time, this app saves time, hassle and money for busy site managers and staff.

The app and software can be used for all types of materials, including the correct safety clothing and equipment. This means that only qualified site users can access certain equipment, thereby reducing potential hazards and accidents.

Earning its keep and paying you back
Any new technology requires investment, and we’re sure that Mosaic’s Asset, Inspection & Stock Control Manager will repay you quickly. Theft and loss are big issues, especially on large construction sites. A power drill or kango breaker still adds up, and this means you have to replace tools as well as spend time tracking down who used it last. Our app will reduce the time and make staff and contractors accountable for the equipment they use.

You can also read this article on how RFID technology has ROI for many companies and projects.

If you’re interested to see how our latest app can save you time and hassle with tracking your equipment, download our product sheet or call us to book a free demo.

So, how can you track mental health in the workplace? Mosaic HealthCheck supplies the answers

You can use technology to monitor health records and set reminders to keep records up to date.

In accordance with HSE (RR584), construction employers need policies that relate to both safety and occupational health. Construction companies are at a minimum advised to monitor standards for:

● Stress
● Hand Arm Vibration Syndrome (HAVS)
● Noise Induced Hearing Loss
● Dermatitis
● Respiratory disease (sensitisers, Silicosis, and Chronic Obstructive Pulmonary Disease),
● Musculoskeletal problems

Mosaic HealthCheck helps employees to perform and monitor checks on fit-for-work medical records on its workforce using a secure platform. The app driven service can be a useful reminder for management and medical/health team members to monitor and manage occupational risks.

The Mosaic HealthCheck app could help support the rollout of ‘Mates in Mind’, reduce the risks associated with mental health breakdowns, and monitor staff who may need extra support. This saves a considerable amount of time spent chasing paperwork and forms, and cuts down on paperwork for employers and construction companies.